Business writing is
a type of written communication, usually with standard structure and style between
at least two people in workplace through proposals, memos or emails (Gale, 2014).
So, knowing how to make the sentence fashion and making effective business
writing will promote good relations, help create markets, resolve problems, and
contribute positively to transactions (Thomson, 1988). However, according to O'Hara, (2014) some managers with overload work think that improving
their writing is a tedious or even frivolous exercise. But, in her article, O'Hara (2014) argued this idea and she demonstrates what the experts say
about business writing. “As Marvin Swift memorably said, clear
writing means clear thinking,” said
Kara Blackburn, “You can have all the great ideas in the world and if you can’t
communicate, nobody will hear them”. Therefore, there are some processes that
will enable you to be professional in business writing and helps you to write
effectively, simply, clearly, and precisely.
The first process to improve your writing
is planning. This process taking a third of the total time because you have to
analyze your audience, analyze your purpose, generate ideas, research
additional information, organize and
outline your document. The second way is drafting by using templates and
choosing the style. The third process is revising by studying the draft and
seeking help from other. The forth step to make your writing efficiently is
editing by checking the draft to improve its grammar, punctuation, style and
usage. The last process is proofreading which mean checking to make sure you
typed what you meant to type (Markel, 2012,). In addition, O'Hara (2014) provides some principle to remember if you want to improve
your business writing.
There are some
principles you have to do in business writing which are make your
writing more direct and effective, Use a short sentences,
avoid jargon, use words sparingly and Strive for clarity instead. On the other
hand, don't Argue that you simply can’t write, don’t' Pretend that
your first draft is perfect and don’t bury your argument (O'Hara, 2014).
References
Gale,
P. (2015). Effective Business Writing: Top Principles and Techniques, Retrieved
from
http://www.englishgrammar.org/effective-business-writing/
Markel,
M. (2012). Technical communication:
writing technical documents (10th ed.). Boston: Bedford-St. Martin's.
O'Hara, C. (2014). Harvard Business Review. Retrieved from
https://hbr.org/2014/11/how-to-improve-your-business-writing
Thomson,
A. R. (1988). Writing effective business letters. International Trade Forum,
24(4), 22.
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